Virtual Assistant - Night Shift & Evening Availability

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Job Summary

Houston Skilled Consultancy is seeking a highly organized, detail-oriented, and proactive Virtual Assistant to provide administrative support to our growing team during night and evening hours. As a Virtual Assistant, you will play a crucial role in maintaining smooth operations by handling various administrative, communication, and coordination tasks. The ideal candidate is tech-savvy, self-motivated, and capable of working independently while delivering exceptional service in a virtual environment.

Key Responsibilities

  • Manage and respond to emails, messages, and other communications in a timely and professional manner.
  • Schedule appointments, meetings, and maintain calendars for executives and team members.
  • Perform data entry, document management, and filing duties accurately.
  • Prepare reports, presentations, and other business documents as needed.
  • Assist with customer support by addressing inquiries and resolving issues promptly.
  • Coordinate with internal teams to ensure project deadlines and deliverables are met.
  • Conduct online research and compile data for business purposes.
  • Manage and update CRM systems, project management tools, and other internal platforms.
  • Handle confidential information with discretion and professionalism.
  • Support ad hoc administrative and operational tasks as assigned.

Required Skills and Qualifications

  • Proven experience as a Virtual Assistant or in an administrative support role.
  • Excellent written and verbal communication skills in English.
  • Strong time management and organizational abilities.
  • Proficiency with Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace.
  • Familiarity with remote collaboration tools (Slack, Zoom, Trello, Asana, or similar).
  • Ability to work independently with minimal supervision.
  • High attention to detail and problem-solving skills.
  • Fast and reliable internet connection.

Experience

  • Minimum of 2 years of experience in a Virtual Assistant, Administrative Assistant, or related role.
  • Prior experience working with international clients or in a remote setting is a plus.

Working Hours

  • Night Shift & Evening Availability (Flexible hours between 5 PM – 2 AM CST).
  • Ability to adjust working hours to meet business needs and deadlines.

Knowledge, Skills, and Abilities

  • Knowledge of basic office management systems and procedures.
  • Strong interpersonal skills to interact with clients and team members across different time zones.
  • Ability to multitask, prioritize workload, and manage shifting deadlines.
  • Adaptability and flexibility to take on various responsibilities as required.
  • Ability to maintain a high level of confidentiality.

Benefits

  • Competitive salary package.
  • Fully remote position with flexible working hours.
  • Opportunities for career advancement and professional development.
  • Supportive and collaborative team culture.
  • Paid time off and other performance-based incentives.
  • Training and development resources provided by the company.

Why Join Houston Skilled Consultancy?

At Houston Skilled Consultancy, we believe in empowering our team members and fostering a work culture that values collaboration, growth, and excellence. By joining us, you will become part of a dynamic and innovative team committed to delivering outstanding services to our global clientele. We prioritize work-life balance, professional development, and creating a supportive remote environment where your contributions truly make a difference.

How to Apply

If you are a self-motivated professional who thrives in a remote setting and meets the qualifications above, we would love to hear from you! Please submit your updated resume and a brief cover letter highlighting your relevant experience and why you are a great fit for this role to us with the subject line Virtual Assistant Application – Night Shift.

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Common Interview Questions And Answers

1. HOW DO YOU PLAN YOUR DAY?

This is what this question poses: When do you focus and start working seriously? What are the hours you work optimally? Are you a night owl? A morning bird? Remote teams can be made up of people working on different shifts and around the world, so you won't necessarily be stuck in the 9-5 schedule if it's not for you...

2. HOW DO YOU USE THE DIFFERENT COMMUNICATION TOOLS IN DIFFERENT SITUATIONS?

When you're working on a remote team, there's no way to chat in the hallway between meetings or catch up on the latest project during an office carpool. Therefore, virtual communication will be absolutely essential to get your work done...

3. WHAT IS "WORKING REMOTE" REALLY FOR YOU?

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4. WHAT DO YOU NEED IN YOUR PHYSICAL WORKSPACE TO SUCCEED IN YOUR WORK?

With this question, companies are looking to see what equipment they may need to provide you with and to verify how aware you are of what remote working could mean for you physically and logistically...

5. HOW DO YOU PROCESS INFORMATION?

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6. HOW DO YOU MANAGE THE CALENDAR AND THE PROGRAM? WHICH APPLICATIONS / SYSTEM DO YOU USE?

Or you may receive even more specific questions, such as: What's on your calendar? Do you plan blocks of time to do certain types of work? Do you have an open calendar that everyone can see?...

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Just like your schedule, how you track files and other information is very important. After all, everything is digital!...

8. HOW TO PRIORITIZE WORK?

The day I watched Marie Forleo's film separating the important from the urgent, my life changed. Not all remote jobs start fast, but most of them are...

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This is a great question because it shows your comfort level with technology, which is very important for a remote worker because you will be working with technology over time...