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Job Description
Grade UE05: £29,588 - £33,951
College of Arts, Humanities and Social Sciences / School of Literatures, Languages and Cultures / Student and Academic Services Team
Full time- 35 hours per week
Open ended
Number of posts: 1
The Student and Academic Services Team are looking for a Year Abroad Administrator.
The Opportunity:
Join the LLC Student and Academic Services Team as Year Abroad Administrator, playing a pivotal role in delivering smooth, student-centred support for year abroad, work placements and field trips across the School. You'll triage enquiries, coordinate pre-departure and return activities, keep records accurate, and provide responsive support to students and staff while working with partners across the University. This is an ideal position for a proactive organiser who thrives in a busy, team-focused role and enjoys improving how things are done.
This post is open ended and full-time (35 hours per week).
We welcome applications for this post from all qualified candidates and particularly welcome applications from members of minority ethnic groups, who are currently under-represented in the School of Literatures, Languages and Cultures.
Your skills and attributes for success:
- Relevant administrative experience, preferably in an HE environment.
- Strong interpersonal and communication skills.
- Ability to deal confidently and sympathetically with issues of a sensitive nature.
- Good working knowledge of Microsoft software packages (Word, Excel).
- Organisation and time management skills.
- Competent numeracy, literacy and IT skills with attention to accuracy and detail.
Click to view a copy of the full job description(opens new browser tab)
Application Information Please ensure you include the following documents in your application:
- CV
- Cover letter
As a valued member of our team you can expect: An exciting, positive, creative, challenging and rewarding place to work. We give you support, nurture your talent and reward success. You will benefit from a competitive reward package and a wide range of staff benefits, which includes a generous holiday entitlement, a defined benefits pension scheme, staff discounts, family friendly initiatives, flexible working and much more. Access our staff benefits page for further information and use our reward calculator to find out the total value of pay and benefits provided.
Championing equality, diversity and inclusionThe University of Edinburgh holds a Silver Athena SWAN award in recognition of our commitment to advance gender equality in higher education. We are members of the Race Equality Charter and we are also Stonewall Scotland Diversity Champions, actively promoting LGBT equality.
Prior to any employment commencing with the University you will be required to evidence your right to work in the UK. Further information is available on our
right to work webpages(opens new browser tab)
The University is unable to sponsor the employment of international workers in this role. International applicants will therefore be unable to apply for and secure a Skilled Worker visa. They will only be able to take up this role if they can demonstrate an alternative right to work in the UK.
Key dates to noteThe closing date for applications is
25 November 2025.Unless stated otherwise the closing time for applications is 11:59pm GMT. If you are applying outside the UK the closing time on our adverts automatically adjusts to your browsers local time zone.
About UsAs a world-leading research-intensive University, we are here to address tomorrow's greatest challenges. Between now and 2030 we will do that with a values-led approach to teaching, research and innovation, and through the strength of our relationships, both locally and globally.
About the TeamThe School of Literatures, Languages and Cultures (LLC) is one of the largest Schools in the College of Arts, Humanities and Social Sciences at the University of Edinburgh. We are an international community at the heart of the main University campus, drawing connections between people and cultures both within and beyond our School, and thriving on our place in a global festival city. Based in George Square, we are surrounded by world-class resources and collections.
Teaching and Learning
We offer one of the widest range of languages of any UK university, teaching all six official languages of the United Nations, and eight of the languages of the European Union.
Based in the first UNESCO City of Literature, we are home to the oldest department of English Literature in the UK - one of the longest established in the world - and the oldest Celtic department in Scotland. Arabic has been taught here for over 260 years.
With over 100 undergraduate programmes, many offered with partner Schools in our College, we encourage flexible, interdisciplinary learning. Our four-year undergraduate degrees are specifically designed to enable choice and broaden minds.
Our large postgraduate community comprises students on taught and research masters programmes, as well as a highly active group of PhD candidates. At postgraduate level, we are a leading centre for the study of film, including exhibition and curation, and for comparative literature, intermediality, and translation studies.
Research
LLC is home to many research centres and networks. Often highly interdisciplinary, these groups bring together researchers at all career stages with partners and stakeholders on a range of activities.
In the last Research Excellence Framework (REF) over 70% of the School's research activity was rated world leading or internationally excellent (3* or 4*).
