Job Summary

The Elite Job is seeking an organized and detail-oriented Full-Time Virtual Assistant with Project Management and Support experience to join our dynamic team. This role is perfect for individuals who excel in multi-tasking, have excellent communication skills, and are capable of managing various administrative and project-related tasks remotely. As a Virtual Assistant, you will play an essential role in supporting our leadership team, ensuring the smooth and efficient operation of projects, and helping us achieve organizational goals.

Key Responsibilities

• Administrative Support: Provide general administrative assistance to the leadership team, including managing emails, scheduling meetings, coordinating travel, and maintaining records.
• Project Management: Oversee and manage multiple projects, ensuring timely completion within budget. Track project milestones, timelines, and deliverables, and ensure alignment with company objectives.
• Client and Team Communication: Serve as the primary point of contact between internal teams and clients. Ensure clear communication regarding project status, expectations, and requirements.
• Task Prioritization: Manage and prioritize tasks effectively to ensure that deadlines are met. Assist in managing team workloads and delegate tasks as needed.
• Document and File Management: Maintain organized digital filing systems, track project documents, and ensure efficient document retrieval.
• Reporting and Analysis: Generate regular project status reports, including key metrics, challenges, and outcomes. Provide feedback and recommendations for improvements.
• Customer Support: Respond promptly and professionally to client inquiries and resolve any issues related to ongoing projects.

Required Skills and Qualifications

• Proven experience as a Virtual Assistant or similar administrative role, with a strong understanding of remote work dynamics.
• Excellent project management skills, including the ability to organize tasks, set timelines, and prioritize responsibilities.
• Proficiency in project management software (e.g., Trello, Asana, Basecamp, Monday.com) and productivity tools (e.g., Google Workspace, Microsoft Office Suite).
• Strong written and verbal communication skills, with the ability to interact professionally with clients and team members.
• High attention to detail and exceptional organizational skills.
• Ability to work independently and be self-motivated.
• Strong problem-solving skills and the ability to think critically under pressure.

Experience

• At least 3 years of experience in a Virtual Assistant, Executive Assistant, or Project Manager role.
• Experience managing remote teams and handling multiple projects simultaneously.
• A background in customer support or client-facing roles is highly desirable.

Working Hours

This is a full-time remote position. Core working hours will be from 9:00 AM to 6:00 PM (Timezone: EST), with the possibility of flexible hours depending on project needs. Occasional overtime may be required.

Knowledge, Skills, and Abilities

• In-depth knowledge of project management tools and techniques.
• Ability to manage multiple projects simultaneously while maintaining a high level of accuracy and attention to detail.
• Ability to quickly adapt to new tools, platforms, and software.
• Ability to work in a fast-paced environment and handle unexpected challenges.
• Strong critical thinking and problem-solving abilities.
• Highly self-motivated with excellent time-management skills.

Benefits

• Competitive salary and performance-based incentives.
• Health, dental, and vision insurance.
• Paid time off (PTO), including vacation and sick leave.
• Flexible working hours and the ability to work from home.
• Ongoing professional development and training opportunities.
• Opportunities for career growth within a supportive and innovative company culture.

Why Join The Elite Job?

• Work-Life Balance: We prioritize the well-being of our employees by offering flexibility in work hours and remote working opportunities.
• Dynamic Team: Join a passionate and collaborative team that values creativity, innovation, and personal development.
• Career Growth: We support your growth by offering training programs and opportunities to expand your skill set and career trajectory.
• Inclusive Culture: At The Elite Job, we celebrate diversity and inclusion, ensuring that all employees feel valued and respected.

How to Apply

If you are a proactive and experienced individual looking to contribute to a growing team, we would love to hear from you! Please submit your resume, a cover letter explaining why you are a good fit for the role, and any relevant project management certifications.

Apply Today and join a company committed to excellence and growth!