<h2>Job Description</h2><div><div><p>Role Overview:</p>\ \ <p>This role offers a unique opportunity to provide high-level administrative support to up to five senior leaders within the Reward function, including areas such as EMEA Reward, Benefits & Wellness, Firmwide Compensation, Executive Compensation, and Mobility. You'll play a pivotal role in supporting both the leaders and the wider Reward team, working collaboratively with other Human Capital Management (HCM) assistants to ensure smooth daily operations.</p>\ \ <p>Key Responsibilities:</p>\ \ <ul>\ \ <li>Manage complex and dynamic calendars for up to five functional heads, coordinating across internal teams and external stakeholders such as vendors and regulators.</li>\ \ <li>Anticipate and resolve scheduling conflicts while ensuring meetings are fully supported — including room bookings, refreshments, and preparation of required materials.</li>\ \ <li>Organize logistics for internal and external meetings, training sessions, and conferences — including video conferencing, audio/visual equipment, and presentation setup.</li>\ \ <li>Handle phone line coverage for the Reward leads and assist with broader team coverage as needed, ensuring timely and accurate message handling.</li>\ \ <li>Act as the first point of contact when team leaders are unavailable, directing inquiries appropriately to ensure prompt resolution.</li>\ \ <li>Coordinate team meetings and offsites, including preparing agendas, capturing minutes, and managing follow-ups.</li>\ \ <li>Oversee visitor arrangements including registration, access passes, and on-site hospitality.</li>\ \ <li>Plan and manage all travel arrangements for the functional heads, including detailed itineraries and coordination of schedules during travel.</li>\ \ <li>Manage incoming and outgoing mail and courier services; process expenses promptly and in line with company policy.</li>\ \ <li>Support document creation and formatting — including presentations, reports, and correspondence.</li>\ \ <li>Monitor team whereabouts and coordinate flexible desk arrangements as needed.</li>\ \ <li>Assist with onboarding for new team members, ensuring desks, phones, and IT equipment are set up appropriately.</li>\ \ <li>Raise and track IT service tickets for any technology-related issues.</li>\ \ <li>Organize team social events and maintain updates in relevant internal systems.</li>\ \ <li>Manage contingent worker processes and other administrative requirements for the Reward team(s).</li>\ \ <li>Collaborate proactively with the broader team of HCM assistants to support departmental needs.</li>\ </ul>\ \ <p>Skills and Experience Required:</p>\ \ <ul>\ \ <li>Strong verbal and written communication skills, with a professional and approachable manner.</li>\ \ <li>High attention to detail and strong organizational skills.</li>\ \ <li>Ability to remain calm under pressure, prioritize effectively, and handle multiple tasks simultaneously.</li>\ \ <li>Demonstrated use of good judgment, with a proactive and solutions-oriented approach.</li>\ \ <li>Advanced proficiency in Microsoft Outlook, Word, Excel, and PowerPoint.</li>\ \ <li>Understanding of corporate environments and ability to work well within a team.</li>\ </ul>\ \ <p>Working Arrangements:</p>\ \ <ul>\ \ <li>Core Hours: 9:00am – 6:00pm Office-based, five days per week</li>\ </ul></div></div>