<p>We have vacancies in the following areas, click on each sector for the current roles we are recruiting for.</p><p>You can view all of our vacancies on our website however; you will be transferred to our recruiting system Trac if you click the Apply link within each advert. Within Trac youare able to set up a job account and create job alerts viaemail for roles you are interested. The Trac system enables all applications to be completed online and will enable you to book interviews. You can access the Trac site here:https://apps.trac.jobs/ .</p><p>Main area Finance Administrator Grade NHS AfC: Band 3 Contract Permanent Hours Full time - 37.5 hours per week (A mix of department and home working) Job ref 186-781-25-CS-B</p><p>Site Lichfield Lane Town Mansfield Salary £24,625 - £25,674 per annum Salary period Yearly Closing 31/07/2025 23:59</p><h2>Job overview</h2><p>To provide an efficient, effective, confidential administrative service to the service / department</p><p>The post holder will be expected to work on their own, using their own initiative within the guidelines set by Nottinghamshire Healthcare NHS Foundation Trust</p><h2>Main duties of the job</h2><p>The position involves organising schedules, minute taking, organising meetings, coordinating information and IT systems.</p><p>Set up and manage office systems efficiently and effectively.</p><h2>Working for our organisation</h2><p>#TeamNottsHC comprises over 11,000 dedicated colleagues who #MakeADifference every day. We deliver intellectual disability, mental health, community health, forensic, and offender healthcare services across Nottinghamshire, Leicestershire, Lincolnshire, and South Yorkshire. Our care is provided from over 200 sites, spanning community locations, acute settings, and secure environments, including prisons.</p><p>We are one of the largest mental health and community Trusts in the East Midlands and one of Nottinghamshire\'s biggest employers. We also host national and regional services, such as the National High Secure Deaf Service and the Nottingham Centre for Transgender Health.</p><p>We offer a variety of employee-led staff networks, including Equality, Diversity, and Inclusion (EDI) groups, the Green Champions network, the Freedom to Speak Up network, the Health and Wellbeing Champions network, and the Menopause Champions network. These networks play a vital role in supporting our diverse workforce and promoting a culture of inclusivity.</p><p>The health and wellbeing of colleagues is a top priority. We invest significantly in this through our in-house occupational health and staff counselling services, supported by a dedicated Health and Wellbeing team.</p><p>The Trust is committed to reducing its carbon emissions, with a specialised Energy and Environmental team working to ensure compliance with environmental legislation, enhance our environmental performance, and achieve our net-zero commitment</p><h2>Detailed job description and main responsibilities</h2><p>Full details of the job description can be found in the attached Job description and Person Specification.</p><p>Provide an efficient administrative support service to the department</p><p>Be proficient in the use of IT systems including: Microsoft Office – Excel, Outlook, Word, Database & internal systems including, departmental information systems.</p><p>Produce high quality reports within agreed deadlines as required</p><p>To undertake office duties including diary management and message management, opening and distributing mail, operation of brought forward systems, dealing with telephone calls and enquiries, production of documents, typing and audio typing, photocopying, collating of documents and electronic filing as well as general administration support services to the department.</p><p>Take minutes of formal meetings, type up and distribute within agreed timescales</p><p>Ensure sickness, study and annual leave is recorded on the ESR system</p><p>To have a working knowledge of departmental procedures</p><p>To collect and maintain accurate team information with regards to training undertaken, PAD’s, Clinical Supervision and any other database</p><p>To book courses, accommodation and travel as required</p><p>To monitor and order stock and non-stock items as required</p><p>To work effectively both independently and as a team member</p><p>To work within all Health & Safety guidelines and policies</p><p>Responsible for own Mandatory Training requirements</p><p>To cover other admin roles within the team as & when required</p><p><strong>Please note that this post does not meet the pay or skill level required for a Skilled worker visa.</strong><br><strong>Successful applicants with no prior NHS experience would normally be placed at the bottom of the band in line with Agenda for Change. This salary is below the minimum salary required for sponsorship for a Skilled Worker / Health & Care visa. In these circumstances the Trust would not, therefore, be able to sponsor for a Skilled Worker / Health & Care visa.</strong><br><strong>Applicants requiring a Skilled Worker Visa can determine the likelihood of obtaining a Certificate of Sponsorship against the relevant criteria here https://www.gov.uk/skilled-worker-visa</strong></p><h2>Person specification</h2><h2>Qualifications</h2><ul><li>Knowledge of a full range of Business & Administration procedures acquired through NVQ Level 3 or proven practical experience</li><li>RSA/OCR level III or equivalent ie.C&G Level 3 Word Processing</li><li>ECDL or equivalent</li></ul><h2>Training</h2><ul><li>Microsoft Office i.e Database, Excel, Word, Powerpoint</li><li>Minute taking</li></ul><h2>Experience</h2><ul><li>Scheduling/ Diary Management</li><li>Minute Taking</li><li>Previous experience of working in an office environment</li><li>Ability to work as an effective team member</li><li>Experience of working within the NHS</li></ul><h2>Knowledge</h2><ul><li>Computer literacy including word, excel, outlook, database</li><li>Maintain electronic records/information on computer</li></ul><h2>Skills</h2><ul><li>Excellent interpersonal/communication skills, including excellent written and oral skills.</li><li>Administrative Skills</li><li>Good interpersonal skills</li></ul><p><strong>Additional Information</strong></p><ul><li>We reserve the right to close the post early once we have received a sufficient number of applicants.</li><li>The Trust believes in treating everyone with dignity and respect and encourages applications from all sectors of the community. We guarantee an interview to candidates with disabilities who meet the minimum essential criteria.</li><li>In submitting an application form, you authorise Nottinghamshire Healthcare NHS Foundation Trust to confirm from your previous or current NHS employer and other prior employers; previous NHS service details and personal data held about you. This data will be transferred using NHS Electronic Staff Record and third party systems via an automated process and only used for the purposes of obtaining and maintaining accurate employment records, should you be appointed to the post. Should you require any further information please refer our Privacy Policy shown on the Trust website, <u>please click here for more information.</u></li><li>For eligible posts, DBS disclosures are mandatory before commencement of employment. If you are in a position that is deemed a regulated adult and/or child care role, you will not be able to start your employment until we have received a satisfactory DBS Disclosure. The Trust is committed to safeguarding and promoting the welfare of children, young people and vulnerable adults and expects all staff and volunteers to share this commitment. Convictions which would otherwise be considered as \'spent\' will also be checked as part of an Enhanced DBS Disclosure.</li></ul><h2>Employer certification / accreditation badges</h2><p>Name Rhianna Bircumshaw Job title Business Support Manager Email address Rhianna.Bircumshaw@nottshc.nhs.uk Telephone number 0115 969 1300 Additional information<p>For role queries, please contact me via email rhianna.bircumshaw@nottshc.nhs.uk</p></p> #J-18808-Ljbffr